Intern - Administrative Assistant
The Intern will support the office administration team in various administrative tasks to ensure the smooth and efficient operation of the office. This internship provides an opportunity to gain practical experience and contribute to the daily administrative functions within the organization.
General Office Support:
- Assist in managing incoming calls, emails, and correspondence.
- Greet visitors, clients, and employees, ensuring a positive and professional experience.
- Maintain office cleanliness and organization.
- Assist with office supply management and inventory.
- Support the preparation and distribution of documents, reports, and presentations.
- Assist in scheduling meetings, appointments, and travel arrangements.
- Manage and maintain office filing systems, both physical and electronic.
- Assist in processing invoices, expenses, and other financial documents.
- Data Entry and Record-Keeping:
- Perform accurate data entry tasks and maintain databases.
- Update and maintain employee records, contact lists, and other relevant information.
- Assist in compiling and organizing data for reports and presentations.
- Event Coordination:
- Assist in coordinating and organizing company events, meetings, and conferences.
- Support logistical arrangements such as venue bookings, catering, and equipment setup.
- Provide on-site assistance during events as required.
Qualifications and Skills:
- Currently pursuing a degree or diploma in Business Administration, Office Administration, or a related field.
- Strong communication and interpersonal skills.
- Proficiency in MS Office applications (Word, Excel, PowerPoint).
- Excellent organizational and time management abilities.
- Attention to detail and accuracy in performing administrative tasks.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and ability to multitask.
- Willingness to learn and adapt to new tasks and responsibilities.
This job scope provides a general outline of the responsibilities and requirements for the Intern - Administrative Assistant role. Specific duties may vary based on the organization's needs and may evolve throughout the internship.
Please send your resume to: firstname.lastname@example.org